Vidyo Conferencing

(tested with Windows and MAC OS)

Before you start: Vidyo configurations

This should be done before you connect to Vidyo for the first time.

• unlike EVO, you have to download and install the Vidyo software on your PC (to do so, ​https://vidyoportal.cern.ch/flex.html); Vidyo is free of charge.
• start the Vidyo application
• enter the Vidyodesktop (to do so: use the third button of the mouse on the logo of the Vidyo application);
• click on "Configurations"
• click on the "Network" menu:
  • in the window "Vidyo Proxy", select "Always use Vidyo Proxy" and "Vidyo Proxy Adress: Automatic"
  • make sute that "Home server" is set to "vidyoportal.cern.ch;
  • click on "Apply" and "Save" (not mandatory for Windows).
• click on the "Devices" menu:
  • select the option "Echo Cancellation";
  • click on "Apply" and "Save" (not mandatory for Windows).
  • Please note: this parameter is also accessible while running a meeting by clicking on the Wheel Symbol at the right of the upper menu.

How to connect

• open your web browser and direct it to the CERN portal: ​https://vidyoportal.cern.ch/
• connect with your CERN username and password (or any special username/password, e.g. for a given conference or a school)
• you should then either:
  • join a given conference room:
    • simply enter the room name in the given field, and click on "Join Room".
  • create a chat:
    • join your own room (a Vidyo window appears);
    • in the original web page, select "Control Meeting" (at the upper right side);
    • click on the "Add Participant" logo (a green icon representing a person with a white "+" sign on top);
    • and then simply add the name of the person you want to invite to your room ("Catherine Biscarat" for example).

How to add an H323 device (e.g. polycom in the LPSC meeting rooms)

• connect to a meeting with your PC as usual;
• then select the "control meeting" menu and click on the "add a participant" logo (a green icon representing a person with a white "+" sign on top);
• enter the IP address (with a 21 in front of the IP) or the room name (only possible if the room is already registred in the CERN system); at the LPSC this means:
  • petite salle du conseil: 21134.158.40.50
  • salle 300 A: 21134.158.40.52 or ROOM_IN2P3_GRENOBLE;
• in order to use the camera of the videoconferencing system, simply switch off the camera of your PC (camera logo in the upper menu of the Vidyo window).
• when your meeting is over, remember to disconnect the videoconference system.

Useful Options

• list names of all participants on the Vidyo Screen: click on wheel - options - show participant names - apply - save