Vidyo Conferencing

Before you start: Vidyo configurations

This should be done before you connect to Vidyo.

• enter the Vidyodesktop (to do so: use the third button of the mouse on the logo of the Voidyo application);
• hit "Configurations"
• hit the "Network" menu:
  • in the window "VidyoProxy", select "Always use Vidyo Proxy" and VidyoProxyAsdress: "Automatic"
  • check that "Home server" is already set with "vidyoportal.cern.ch";
  • hit "Apply" and "Save" (not mandatory for Windows).
• hit the "Devices" menu:
  • select the option "Echo Cancellation";
  • hit "Apply" and "Save" (not mandatory for Windows).
  • Please note: the parameter is also accessible while running a meeting by hiting the Wheel Symbol at the right of the upper menu.

How to connect

• with a web browser, go to the CERN portal: ​https://vidyoportal.cern.ch/
• connect with your CERN username and password (or any special username/password, f.e. for a given conference or a school)
• you should then either:
  • join a given conference room:
    • simply enter the room name in the given field, and hit "Join Room".
  • create a chat:
    • join your own room (a seconf window appear);
    • in the origial web page, select "Control mMeeting" (at the upper right side);
    • click on the "Add Participant" logo (a green body with a white "+" sign);
    • and then simply add the name of the personn you want to be connected (Catherine Biscarat for example).

How to connect via the H323 device (videoconference)

• connect to a meeting with your PC as usual;
• then select the "control meeting" menu and hit the "add a participant" logo (a green body with a white "+" sign on top);
• enter the IP adress (with a 21 ahead of the IP) or the room name (only possible if the room is already registred in the CERN system); at the LPSC it means:
  • petite salle du conseil: 21134.158.40.50
  • salle 300 A: 21134.158.40.52 or ROOM_IN2P3_GRENOBLE;
• in order to use the camera of the videoconference system, simply switch off the camera of the PC (camera logo in the upper menu of the Vidyo window).
• when your meeting is over, remember to disconnect the videoconference system.

Usefull Options

• participant names: wheel - options - show participant names - apply - save