[[FaqLpscToc]]

= Vidyo Conferencing = 

----

== Use the polycom (H323 device) system to connect to a Vidyo meeting ==

**Only polycom system in room 300A is compatible with Vidyo** 

To connect to a Vidyo meeting :
 - switch on the TV,
 - switch on the Polycom (1st floor), or the cisco (3rd floor)
 - if no videoconf welcoming page appears on the TV screen, select the source (top left button of the TV remote) **"component"** (1rst floor) or **"HDMI1"** (3rd floor)
 - first you need to connect to a Vidyo gateway, to do so :
   - either call directly: **188.184.66.56** ("." is given by pushing the right button in the circular keypad area)
     - if this one does not work, try **207.75.165.84**,
   - or select **"Vidyo Portal Cern1"** in the "annuaire";
   - then push the green button with a receiver drawn on it to get connected.
   - if neither of those adresses makes a connection, please check the IP address of the Vidyo portal gateways on the CERN pages (http://information-technology.web.cern.ch/services/fe/howto/users-use-h323sip-client-connect-vidyo-meeting) - they may change from time to time.
 - once you are connected, enter the room number (press "#" on the polycom remote to have access to the numeric pad) followed by the "#" key.

More information available at: [http://information-technology.web.cern.ch/services/fe/vidyo/howto/users-use-h323sip-client-connect-vidyo-meeting CERN help]

----

== Use your PC to connect to a Vidyo meeting ==
(tested with Windows and MAC OS)

=== Before you start: Vidyo configurations ===

This should be done before you connect to Vidyo for the first time.

- unlike EVO, you have to '''download''' and '''install the Vidyo software''' on your PC; 
  - to do so, open your web browser and direct it to the CERN portal:   [https://vidyoportal.cern.ch/] 
  - or any other portal you may be required to go to in the case of a special event; 
  - Vidyo is free of charge.

- start the Vidyo application
- enter the Vidyodesktop (to do so: use the third button of the mouse on the logo of the Vidyo application);
- click on "Configurations"
- click on the "Network" menu:
  - in the window "Vidyo Proxy", don't select '''"Always use Vidyo Proxy"''' and select "Vidyo Proxy Adress: Automatic"
  - make sute that "Home server" is set to "vidyoportal.cern.ch;
  - click on "Apply" and "Save" (not mandatory for Windows).
- click on the "Devices" menu:
  - select the option '''"Echo Cancellation"''';
  - click on "Apply" and "Save" (not mandatory for Windows).
  - Please note: this parameter is also accessible while running a meeting by clicking on the Wheel Symbol at the right of the upper menu.


=== Connect to a meeting ===

- open your web browser and direct it to the '''CERN portal''': [https://vidyoportal.cern.ch/]
- connect with your CERN username and password (or any special username/password, e.g. for a given conference or a school)
- you should then either:
 - '''join a given conference room''':
   - simply enter the room name in the given field, and click on "Join Room".
 - '''create a chat''': 
   - join your own room (a Vidyo window appears);
   - in the original web page, select "Control Meeting" (at the upper right side);
   - click on the "Add Participant" logo (a green icon representing a person with a white "+" sign on top);
   - and then simply '''add the name''' of the person you want to invite to your room ("Catherine Biscarat" for example).


=== Useful Options ===

- list names of all participants on the Vidyo Screen: click on wheel - options - show participant names - apply - save

=== How to add a polycom (**only used in specific cases**)===

When you connect your PC to a meeting and you add the polycom system, people in the meeting can not see the LPSC room through the polycom **unless** the main meeting room connect the polycom from outside; this method is rarely used (for the masterclass for example), it would be impossible for meetings like regular ATLAS meeting; in this case, please use the polycom system directly to connect the meeting. 

- connect to a meeting with your PC as usual;
- then select the "control meeting" menu and click on the "add a participant" logo (a green icon representing a person with a white "+" sign on top);
- enter the IP address (with a 21 in front of the IP) or the room name (only possible if the room is already registred in the CERN system); at the LPSC this means:
   - '''petite salle du conseil''': 21134.158.40.50
   - ''' salle 300 A''': 21134.158.40.52 or ROOM_IN2P3_GRENOBLE;
- in order to use the camera of the videoconferencing system, simply switch off the camera of your PC (camera logo in the upper menu of the Vidyo window).
- when your meeting is over, remember to disconnect the videoconference system.