[[FaqLpscToc]] = Vidyo Conferencing = ---- == Use the polycom (H323 device) system to connect to a Vidyo meeting == The only polycom system compatible with Vidyo is available **in the LPSC room 300A**. To connect to a Vidyo meeting : - switch on the TV, - switch on the Polycom, - if no Polycom welcoming page appears on the TV screen, select the source "component" (top left button of the TV remote), - first you need to connect to a Vidyo gateway, to do so : - either call directly: **137.138.248.228** ("." is given by pushing the right button in the circular keypad area) - if this one does not work, try **207.75.165.80**, - or select **"Vidyo Portal Cern1"** in the "annuaire"; - then push the green button with a receiver drawn on it to get connected. - once you are connected, enter the room number (press "#" on the polycom remote to have access to the numeric pad) followed by the "#" key. More information available at: [http://information-technology.web.cern.ch/services/fe/vidyo/howto/users-use-h323sip-client-connect-vidyo-meeting CERN help] ---- == Use your PC to connect to a Vidyo meeting == (tested with Windows and MAC OS) === Before you start: Vidyo configurations === This should be done before you connect to Vidyo for the first time. - unlike EVO, you have to '''download''' and '''install the Vidyo software''' on your PC; - to do so, open your web browser and direct it to the CERN portal: [https://vidyoportal.cern.ch/] - or any other portal you may be required to go to in the case of a special event; - Vidyo is free of charge. - start the Vidyo application - enter the Vidyodesktop (to do so: use the third button of the mouse on the logo of the Vidyo application); - click on "Configurations" - click on the "Network" menu: - in the window "Vidyo Proxy", select '''"Always use Vidyo Proxy"''' and "Vidyo Proxy Adress: Automatic" - make sute that "Home server" is set to "vidyoportal.cern.ch; - click on "Apply" and "Save" (not mandatory for Windows). - click on the "Devices" menu: - select the option '''"Echo Cancellation"'''; - click on "Apply" and "Save" (not mandatory for Windows). - Please note: this parameter is also accessible while running a meeting by clicking on the Wheel Symbol at the right of the upper menu. === Connect to a meeting === - open your web browser and direct it to the '''CERN portal''': [https://vidyoportal.cern.ch/] - connect with your CERN username and password (or any special username/password, e.g. for a given conference or a school) - you should then either: - '''join a given conference room''': - simply enter the room name in the given field, and click on "Join Room". - '''create a chat''': - join your own room (a Vidyo window appears); - in the original web page, select "Control Meeting" (at the upper right side); - click on the "Add Participant" logo (a green icon representing a person with a white "+" sign on top); - and then simply '''add the name''' of the person you want to invite to your room ("Catherine Biscarat" for example). === Useful Options === - list names of all participants on the Vidyo Screen: click on wheel - options - show participant names - apply - save === How to add a polycom (**only used in specific cases**)=== When you connect your PC to a meeting and you add the polycom system, people in the meeting can not see the LPSC room through the polycom **unless** the main meeting room connect the polycom from outside; this method is rarely used (for the masterclass for example), it would be impossible for meetings like regular ATLAS meeting; in this case, please use the polycom system directly to connect the meeting. - connect to a meeting with your PC as usual; - then select the "control meeting" menu and click on the "add a participant" logo (a green icon representing a person with a white "+" sign on top); - enter the IP address (with a 21 in front of the IP) or the room name (only possible if the room is already registred in the CERN system); at the LPSC this means: - '''petite salle du conseil''': 21134.158.40.50 - ''' salle 300 A''': 21134.158.40.52 or ROOM_IN2P3_GRENOBLE; - in order to use the camera of the videoconferencing system, simply switch off the camera of your PC (camera logo in the upper menu of the Vidyo window). - when your meeting is over, remember to disconnect the videoconference system.